How can I request leave if I have a negative leave balance?

A negative leave balance occurs when you've taken more leave than your current allowance. Here's how to handle leave requests in this situation.

Understanding negative balances

What it means: You've used more leave days than you've earned
Common causes: Taking leave before accrual, mid-year hires, or policy changes
Impact: May affect future leave requests depending on your policy

Requesting leave with negative balance

If allowed by policy

Check your policy settings
- Some policies allow negative balance requests
- Go to your profile to see current balance
Submit the request normally
- Go to Calendar & Leaves → Request Leave
- Select dates and leave type
- Submit the request
Approval process
- Your approver will see the negative balance
- They can approve or reject based on policy
- Approval may depend on company policy

If restricted by policy

Wait for accrual
- Leave will accrue over time (monthly/quarterly)
- Balance will become positive as you earn leave
- Request leave once balance is sufficient
Contact your manager
- Discuss your situation
- They may approve an exception
- Consider unpaid leave if available
Check for policy updates
- Admin may adjust your allowance
- Policy changes may affect your balance

Admin configuration

Admins can configure whether negative balances are allowed:

Go to Settings → Policies
Edit the leave type
Find "Allow Negative Balance"
Enable or disable as needed

Tips

Monitor your leave balance regularly
Plan leave requests around accrual schedule
Communicate with managers about negative balances
Review policy settings if negative balances are common