Wibby

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How to make a user inactive? ​

Making a user inactive removes their access while preserving their data and history.

Steps ​

  1. Go to People → Employees

    • Find the user you want to deactivate
    • Click on their name to open their profile

  2. Access edit mode

    • Click Edit button
    • Or click ⋮ menu → Edit Employee

  3. Set status to inactive

    • Find Status or Account Status field
    • Change from Active to Inactive
    • Or toggle the Active switch to OFF

  4. Set end date (optional)

    • Enter End Date if the employee has left
    • This helps with reporting and historical data

  5. Save changes

    • Click Save
    • User is now inactive

What happens when inactive ​

  • ✅ User cannot log in to Wibby
  • ✅ User data and history are preserved
  • ✅ Leave requests remain in the system
  • ✅ Reports can still include inactive users
  • ✅ User can be reactivated later if needed

Reactivating a user ​

  1. Edit the user
  2. Change status to Active
  3. Save changes
  4. User can log in again

Tips ​

  • Set end date when deactivating former employees
  • Inactive users don't count toward active user limits
  • Historical data remains accessible
  • Consider bulk deactivation for seasonal workers